How to Dissolve an LLC in Kansas: Form KC, Fees and Steps

How to dissolve an LLC in Kansas, step by step

Kansas has one closing document for a domestic LLC: a Certificate of Cancellation, filed after dissolution and the completion of winding up (K.S.A. 17-7675). The catch is the order. The Secretary of State accepts a cancellation only from a business in good standing, so a Kansas LLC behind on its information report has to catch up before it can close (Kansas Secretary of State).

The order below fits most Kansas LLCs. The steps that apply in any state, such as the member vote and final federal returns, are covered in how to dissolve an LLC.

• Check the LLC's status on the Secretary of State's business search. Good standing or registered status is needed to file.
• If the status is delinquent, file the overdue business entity information report. If it is forfeited, reinstate.
• Members approve dissolution under the operating agreement; record the vote.
• Wind up: collect, pay or provide for debts, sell assets and distribute the rest.
• Close Kansas Department of Labor and Department of Revenue accounts.
• File form KC online ($30) or on paper ($35).
• File final federal returns and close the EIN.

Filing form KC, the Kansas Certificate of Cancellation

The Kansas Secretary of State's Close a Business page lists KC, Certificate of Cancellation for a domestic (Kansas) limited liability company, with a File Online option (Kansas Secretary of State). By statute the certificate gives the LLC's name, the reason for filing, any series that has not been cancelled and any future effective date (K.S.A. 17-7675).

The fee is built from three parts. The LLC statute sets $20 for a certificate of cancellation, multiplied by the number of series (K.S.A. 17-76,136). Two regulations amended on February 27, 2026 add an information and services fee of $10 on paper or $5 online, and a technology communication fee of $5 either way (Kansas Register). That totals $35 for a paper KC and $30 online, the amounts printed on form KC itself. The form adds $20 for each series named on a paper filing and notes that series cannot be filed online (Kansas form KC).

This guide is general information, not legal or tax advice. Fees and forms change: confirm them with the agency before you file, and ask an attorney or accountant about your situation.

Source: Kansas Secretary of State: Close a business

Kansas Department of Revenue and Department of Labor: closing the accounts

Two agencies outside the Secretary of State need to hear from a closing Kansas business. Neither learns of the cancellation automatically.

• Kansas Department of Revenue: complete the Notice of Business Closure (CR-108), include the date the business closed, make sure all tax filings are current and pay all outstanding taxes. The Department warns that if it does not know you have closed your business you may be viewed as a nonfiler owing back taxes (Kansas Department of Revenue).
• Kansas Department of Labor: employers should notify the department immediately when discontinuing business. All quarterly wage reports and unemployment tax returns and taxes, including penalty and interest, are due within 15 days of selling or closing the business. Report the closing date on the Employer's Account Record Change (K-CNS 103) (Kansas Business Center One Stop).
• Tax clearance: the Department of Revenue issues a Certificate of Tax Clearance covering its own taxes and Department of Labor payments, and it notes that this is unrelated to the Letter of Good Standing the Secretary of State issues (Kansas Department of Revenue). The cancellation page asks for good standing with the Secretary of State, not a tax clearance.
• Federal: file the final return for the year of closing and, if you had employees, final Forms 941 or 944 and 940 (IRS).

Dissolving a Kansas corporation

A Kansas corporation that has started business files form DS, Certificate of Dissolution, which the Secretary of State also offers online (Kansas Secretary of State). The corporate filing fee regulation charges $20 for a certificate of dissolution or withdrawal (Kansas Register), and the same information and services fee and technology communication fee apply as for an LLC, so the total is again $30 online or $35 on paper, as form DS states for a for-profit corporation (Kansas form DS).

The good-standing rule applies to corporations too. Federal steps differ: a corporation files Form 966 when it adopts a plan to dissolve and checks the final return box on its last Form 1120 or 1120-S. See how to dissolve a corporation.

Forfeiture in Kansas: what happens if you never file

Kansas LLCs file a business entity information report every two years, by April 15, in even or odd years depending on when they were formed (K.S.A. 17-76,139). An LLC that fails to file the report or pay the fee within 90 days of the deadline forfeits its articles of organization.

The Secretary of State is candid that some owners choose this route: the business, with its own advisors, decides whether to file closing documents or to let it forfeit by not filing anything (Kansas Secretary of State). Forfeiture is not a wind-up, though. Tax and labor accounts stay open until you close them, and if you later need the entity in good standing, for a lawsuit, a final refund or a sale of its assets, reinstatement means paying past-due information report fees for up to the preceding 10 years plus penalties (K.S.A. 17-76,146).

Withdrawing an out-of-state LLC from Kansas

A foreign LLC or corporation ends its Kansas registration with a certificate of withdrawal, form FC, which can be filed online (Kansas Secretary of State). The same good-standing requirement applies, and form FC lists the same totals as a cancellation: $35 on paper or $30 online (Kansas form FC). Close Kansas tax and payroll accounts the same way a domestic company would.

Kansas closing records and software exports

Keep the filed KC certificate, the CR-108 and the final K-CNS 103 together. Federal rules run longer than the state's: employment tax records must be kept at least 4 years after the tax is due or paid (IRS), and the IRS closes the EIN account only after a letter from the business (IRS).

Export accounting, payroll, CRM and support data before cancelling subscriptions; once an account lapses, many vendors delete the data. The records export guide and the closing checklist walk through it.

Before the Kansas LLC disappears from the record

A Kansas company being wound up has to sell what it can, and its operating history is one of the assets owners forget. Work orders, customer conversations, estimates and engineering notes are the kind of material AI developers license, usually de-identified and under a written agreement. Selling company data after closing explains how that fits a wind-down.

Closing the company? Before you cancel software or delete files, find out whether its records are worth licensing: years of tickets, work orders, email and code can be. Get a free estimate of what your records could be worth.